EURAMEC NV, a company incorporated under the laws of Belgium, having its principal address at Aartstraat 30, 6220 Hamme, Belgium committed to protecting and respecting your privacy. This Privacy Statement sets out the types of information Euramec may collect from you when you visit our website (www.euramec.com) (“Website”) or interact with us, what is done with this information, with whom this information is shared, and visitors’ rights.
1. Collection of Your Information
In general, we collect information, including personal data, when you communicate with us and when you use our Website. When we use the term “personal data,” we mean any information about an individual from which that person can be identified. There are instances where we invite or request individuals to provide us with their personal data through our Website; we may also collect some information automatically.
Personal Data You Provide to Us
Through your use of this Website and your interactions with us, you may provide us with the following personal data:
• Name
• Contact information (for example, an e-mail address, mailing address, or phone number)
• Geolocation data (such as information about your location or the location of your device)
• Correspondence and communications (including records of information provided by you when you contact us with feedback, comments, questions, or for any other reason)
• Job application information (for example, demographic information, education, work history, and any other relevant information.)
For example, if you contact us via the “Contact Us” form, you have the option to provide us with certain personal data such as your name, phone number, and/or email address solely for the purpose of responding to your request or query. A copy of this correspondence may be kept. We may also ask for your information where you report a problem on our Website, or otherwise contact us. Any information you provide in this way is used by Euramec only in line with the purposes set out below.
If you do not provide the requested information, we may not be able to respond to questions or requests that you submit to us, or process any job applications you submit to us. We will tell you when we ask for personal data whether it is a contractual requirement or needed to comply with our legal obligations.
Information Collected Automatically
When you visit our Website and interact with us through online media and advertisements, certain information, which may include personal data, about your visit or interaction is automatically logged through the use of cookies and similar tools. Cookies are text files containing small amounts of information that are stored on your browser or your device when you visit our Website, online media, and advertisements.
We may automatically collect the following information, which may include personal data, through our Website and these tools:
• Log Files. Records of a range of variables about your visit to our Website, including: your browser type and language, app version, access times, pages viewed, Internet Protocol (“IP”) address, approximate geographic location, and the webpage or online service you visited before navigating to our Website.
• Website Browsing Data. Information gathered while you browse our Website, including technical, usage, and navigational data that shows what pages you have visited and how long various features are used.
• Device Information. Information about the device you use to access our Website, including the hardware model, operating system and version, unique device identifiers, and mobile network information.
For additional information on the various tools we use, the purposes for which we use them, and your ability to control them, please read our Cookie Policy.
2. Why We Process Your Personal Data, and Our Legal Basis for Doing So
We will collect, hold, and process personal data provided by you for the purposes outlined below, and where applicable, based on the legal bases provided below.
Purpose for Processing Your Personal Data
We may process your personal data for the following purposes:
• Business Contact. To interact with our Business Contacts as part of professional dealings with the businesses and corporate entities they represent. (For further information in respect of how we use personal data relating to our Business Contacts please see our Business Contact Privacy Statement.)
• Communicate and Respond to Your Questions. To respond to any queries you send to us or where a problem with the site is reported.
• Managing and Operating our Website. To keep our Website updated and relevant, to develop our business, and to inform our marketing strategy.
• Prevention and Detection of Fraud. For the prevention and detection of fraud, money laundering, or other crimes, or for the purpose of responding to a binding request from a public authority or court.
• Advertising. To provide you with information, products, or services we feel may interest you.
Legal Basis
If the processing of your personal data is subject to the EU General Data Protection Regulation (“GDPR”), we ensure that we have identified a legal basis for doing so, including:
• When we use or share your personal data in connection with a request or to provide you with services that you requested, we do this on the basis of our legitimate interests, or with your consent, as required.
• Where we use or share your personal data in relation to the improvement, development, or maintenance of our Website, for reasons of safety and security, to protect our property or that of our partners, or to satisfy regulatory requirements, other than in connection with an agreement or request, we do this on the basis of our:
◊ Legitimate Interests. This processing of personal data is necessary for our legitimate business interest in managing and promoting our business, provided that our interest is not overridden by your interest. In identifying this basis, we have weighed our legitimate interest as a business against your rights and freedoms and have determined that it will not unfairly impact your rights. If you would like further information on how we balanced these interests, you can contact us using the details below.
◊ Legal Requirements. We may need to process your personal data in order to comply with certain legal and regulatory requirements.
◊ Contract. Depending on the circumstances, we may need to process your personal data for the performance of a contract to which you are a party.
◊ Consent. We may also process your personal data with your consent, as required. You have the right to withdraw this consent at any time where we are relying on consent to process your personal data. However, this will not affect the lawfulness of any processing carried out before you withdraw your consent.
Please note that you have a right to object to the processing of your personal data where that processing is carried on for our legitimate interest.
3. How Long We Keep Your Personal Data
We will store your personal data only for as long as necessary for the purposes for which it was collected. Such purposes include providing you with access to our Website and related services, facilitating job applications, as required by law, and for the exercise or defense of legal claims. Retention periods can vary based on the type of information and how it is used. We have established retention periods based on several criteria, including the type of data collected, our purposes for collecting it, applicable laws, pending or potential litigation, intellectual or property rights, contract requirements, and historical archiving.
4. Disclosure of Your Personal Data
Euramec may disclose your information to the following third parties:
• Any member within our group of related companies, including subsidiaries, our parent company, and their subsidiaries.
• A third party who provides a service to us (including our Internet Service Provider, who records data on our behalf and is bound by confidentiality provisions and website analytics companies, such as Google Analytics).
• A prospective seller or buyer of any of our business or assets.
• A third party where we are under a duty to disclose or share your personal data in order to comply with any legal obligation.
• A third party where it is necessary to protect the vital interests of the data subject or another natural person.
• A third party where it is necessary for our legitimate business interests to protect the rights, property, or safety of Euramec, our clients, customers, or others.
5. International Transfers of Your Personal Data
We are an EU-based company, and as such your personal data may be transferred, stored, or otherwise processed in the EU and other locations. When you provide personal data to us from outside of the EU, please be aware that we will receive and process it in the EU. and that EU data protection laws may be different from those of your country of residence. We may transfer the personal data we collect to other countries where we do business, which may not have the same data protection laws as the country in which you originally provided the data. To the extent required by applicable law, when we transfer your personal data to recipients in other countries, we will take measures to protect that information.
6. Your Rights
We take reasonable steps to keep your personal data accurate and complete. You may contact us using the information in Section 9 below with “Rights Request” in the subject line, to request access to, modification, or deletion of personal data you have provided to us. Please note that we will maintain personal data in our database whenever we are required to do so by law, for necessary operational reasons, or to maintain uniform business practices.
If you are an EU data subject, please review the below section for an explanation of your rights under the GDPR.
EU Data Subject Rights
If the processing of your personal data is subject to the GDPR, you have the right to request access to, rectification of, or erasure of your personal data, or restriction of processing or object to processing of your personal data, as well as the right to data portability. In each case, these rights are subject to restrictions as laid down by law. The following is a summary of your rights:
• Request access to your personal data (commonly known as a “data subject access request”). This enables you to receive a copy of the personal data we hold about you and to check that we are lawfully processing it.
• Request correction of the personal data we hold about you. This enables you to have any incomplete or inaccurate data we hold about you corrected.
• Request erasure of your personal data. This enables you to ask us to delete or remove personal data in certain circumstances, for example, where we no longer need it or where you have withdrawn your consent. You also have the right to ask us to delete or remove your personal data where you have exercised your right to object to processing (see below). Please note that, upon receiving a request from you to erase your personal data for any of the above reasons, we will endeavor to remove as much data as is legally allowable. If we are unable to comply with your request to erase personal data, we shall tell you in writing what personal data we have continued to retain, the reasons for retaining it, and how long we expect to retain it for.
• Object to processing of your personal data. This enables you to object to the processing of your personal data where we are relying on a legitimate interest and there is something about your particular situation that makes you want to object to processing on this ground. You also have the right to object where we are processing your personal data for direct marketing purposes.
• Request the restriction of processing of your personal data. This enables you to ask us to suspend the processing of your personal data in certain circumstances, for example, if you want us to establish its accuracy or the reason for processing it.
• Request the transfer of your personal data to another party. This enables you to request that we transmit your personal data to another party without hindrance, or to give you a copy of it so that you can transmit it to a third party, where technically feasible.
• Withdraw consent. Where you have provided your consent to our processing, you have the right to withdraw it at any time.
You also have the right to lodge a complaint with the relevant Data Protection Authority in the country of your residence, your place of work, or place of an alleged infringement, if you believe that the processing of your personal data infringes upon the GDPR.
For purposes of the GDPR, we are the data controller for all personal data we collect. If you wish to exercise any of these rights, please contact us through the information provided in Section 9 below, with “GDPR Request” in the subject line. We will respond to your request within one month. That period may be extended by two further months where necessary, taking into account the complexity and number of requests. We will inform you of any such extension within one month of receiving your request. We may request proof of identification to verify your request. We have the right to refuse your request where there is a basis to do so in law, or if it is manifestly unfounded or excessive, or to the extent necessary for important objectives of public interest.
7. Security and Where We Store Your Personal Data
We are committed to protecting the security of your personal data. We use a variety of security technologies and procedures to help protect your personal data from unauthorized access and use. As effective as modern security practices are, no physical or electronic security system is entirely secure. We cannot guarantee the complete security of our database, nor can we guarantee that information you supply will not be intercepted while being transmitted to us over the Internet.
Any transmission of personal data is at your own risk. Once we receive your personal data, we use appropriate security measures to seek to prevent unauthorized access or disclosure.
8. Changes to our Privacy Statement
We reserve the right to change this Privacy Statement from time to time at our sole discretion. If we make any changes, we will post those changes here and update the “Last Updated” date at the bottom of this Privacy Statement. However, if we make material changes to this Privacy Statement, we will notify you by means of a prominent notice on the Website prior to the change becoming effective. Please review this Privacy Statement periodically for updates.
9. Contact Us
If you have any questions about this Privacy Statement, please contact us at bertb@euramec.com or:
EURAMEC NV
Aartstraat 30,
B-9220 Hamme
Belgium